Are you facing difficulty with oversized PST files? Outlook stores emails, attachments, contacts, etc. But sometimes PST files exceed their size limit, they become oversized and prone to corruption and damage to the files, and the user is no longer able to send and receive emails. The user must reduce the PST file size by various methods to fix this issue. Here in this blog, we navigate through manual solutions such as compacting the data file, splitting the large-sized PST file, and many more. However, these methods have some demerits which might show errors while fixing the PST file. However, for those who want hassle-free and reliable methods to fix the PST file Quickly, we highly recommend using an automated tool such as Recoveryfix for Outlook PST repair, which helps manage the PST file size.
Why does the user need to reduce the PST file size?
There are several reasons behind reducing the size of PST files, which are discussed below:
- Improve Outlook's performance.
- Maintain the size of the mailbox.
- Less data corruption chances.
- Smooth mailbox management.
Methods to reduce the size of PST files in Outlook
Here, we discuss some straightforward techniques that may assist in reducing the size of PST files in Outlook. Follow the step-by-step guide below:
Method 1: Enable Auto-Archiving
Archiving assists in managing the storage limit of mailboxes, which decreases the chances of data loss. To enable auto-archiving, follow the steps given below:
- Open the Outlook application and press on the File option.
- Now navigate through the Info tab, click the Tool option, and select Clean up old emails from the dropdown menu.
- Subsequently, enable the Archive of this folder and all subfolders in the Archive window and click Ok.
Method 2: Compact PST file
The compact Now feature helps remove the white and unwanted space from PST files. To compact PST file, follow the step-by-step guide below:
- Open Outlook and click on the File options.
- Next, navigate to Account Settings, then Account Settings again.
- Then click the Datafiles tab and choose the desirable Outlook data file to compact.
- Afterward, click on the Compact Now option. And then press OK.
Lastly, when it successfully compacts, the window displays a popup message.
Method 3: Delete Emails and their Attachments
To create space in the PST file, manage the Outlook emails and their attachments by following the steps given below:
- Open Outlook, navigate to the Home tab and click the Search Folder. Then right-click on the search folder and click on the New Folder option.
- Now, in the Organizing mail option, select large mail and click on the choose in Customize Search Folder option.
- In the next step, select the Mail size in "Show mail greater than." Click Ok.
Method:4 Split large PST file
Splitting large PST files into smaller ones prevents corruption, so to know how to split large PST files in Outlook, follow the step-by-step guide below:
- Open the Outlook application.
- Navigate through the File.
- Then click on the Open & Export > Import /Export option.
- In Import and Export Wizard, choose Export to a file and press Next.
- Now, select Outlook Data File(.pst) and press Next.
- Choose the desired File to split into small ones and press Next.
- Press the Browse option to choose a location to save a new file, and click on the Finish option.
Remember, this process can be repeated as many times as needed to split large PST files into smaller ones.
Limitation of using manual method to reduce the large PST file
- The manual method is a lengthy and tedious process.
- The manual method cannot split large PST files into smaller ones simultaneously.
- The manual method needs technical knowledge and technical aspects.
- The manual method does not ensure data integrity.
- Prone to data loss and corruption.
Alternative ways to reduce large PST files
Above, we performed manual methods, which have some limitations. To effectively reduce the large PST files into smaller ones, try a valuable tool, Recoveryfix Outlook PST Repair, which ensures data integrity and repairs severe corrupted or encrypted PST files using advanced features. Its scanning feature assists to recover accidentally deleted PST emails. It offers to split multiple PST files into multiple smaller ones at once.
Conclusion
Compressing large PST files into small ones helps to manage Outlook mailboxes easily. Above, we discussed manual methods and some limitations that might be prone to data corruption. However, if user wants to use an effective technique that easily compresses a large PST file without any obstacles. In that case, we suggest trying a powerful Outlook PST Repair tool, with its user-friendly interface that helps to improve your Outlook performance.
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