Checklist: What to Ask Before Renting an Indoor Event Space

Organising a corporate event is all about asking the right questions, even before deciding on the venue. As experts at Allhyr, we understand that a well-executed indoor event is planned way before the attendees arrive. If it is a kickoff, a team gathering, or a celebration, being clear about the space you are renting will guarantee smooth operations.

And when we arrange your company event, you being very clear on what questions to ask us will definitely prevent you from having any unexpected issues. Thus, the event will be unforgettable for all the attendees.

1. What Is Included in the Rental?

First of all, let's talk about what comes inside the rented space. Some venues come with tables and chairs and lighting, and those that don't. At Allhyr Insida, you're getting a lively space of 250 m². The activities and seating arrangements can be tailored to your needs.

It's always a good idea to understand what exactly you're getting inside the space.

1. What is the venue's capacity in terms of seating?

The capacity isn't just how many people can fit within a specified area. Be aware of how many people comfortably fit in the space you want to have there, according to how you want the room to function. Be sure that when we arrange your company event, your indoor venue for your event fits your intended activities without feeling like you are crowding everyone.

Find out if your layout can be adjusted for different functions such as – classroom, theatre and mingling format.

1. How Long Can You Use the Space?

Time does matter. It is best to find out how long you can stay at the venue and what the check-in and check-out hours are. Certain venues are locked to certain time blocks, while others allow for flexible hours for full-day events.

At Allhyr Insida, extra hour options are available if you want to use them longer. Make sure you are clear whether the time for setting up and cleaning up is included or if it needs an extra booking.

1. Are There Any Extra Costs or Add-Ons?

When you are renting an indoor event space, you will realise that there are usually extra costs that are often hidden. These may include cleaning costs, security deposits, catering, and equipment rentals.

For example, at Allhyr, when we arrange your company event, we offer our clients cleaning services as part of the package, but you may also hire professionals to clean your space for an extra cost.

1. What Are the Rules and Restrictions?

While some indoor venues may allow live music or entertainment (others, however, may impose limitations such as curfew or volume restrictions).

Be sure to ask all necessary questions prior to reserving/using any type of venue, as they pertain to food and drink, noise level, decorations, and whether outside vendors may be used as well.

Conclusion

You are able to make decisions without a shadow of doubt when you equip yourself with the right questions beforehand. Our aim at Allhyr is that when we arrange your company event, every single moment of your event should be effortless, attractive and very practical for corporate occasions of different natures.

We plan your corporate event meticulously and provide you with detailed answers, so you can concentrate on mingling with your guests and making unforgettable moments.